Mental and Behavioral Health Billing
Personalized Billing Support for Mental and Behavioral Health
At Modern Medical Billing, we understand the unique challenges mental health and behavioral health providers face when it comes to insurance billing and reimbursement. Whether you're a solo therapist, group practice, psychiatrist, psychologist, or behavioral health clinic, our personalized billing solutions are designed to meet your specific workflow, payer requirements, and clinical services.
Mental Health Billing Services for Therapists and Behavioral Health Providers
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Specialty-Focused Expertise - Our team has deep experience working with mental health providers, including services related to psychotherapy, psychiatry, counseling, medication management, group therapy, and more. We stay updated on CPT code changes, telehealth billing rules, and payer-specific policies.
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Accurate Coding and Claims Submission - With extensive knowledge of behavioral health coding, including CPT, ICD-10, and HCPCS codes, we ensure every claim is submitted with precision—helping minimize rejections and accelerate reimbursements.
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Complete Documentation Support - We organize and verify all necessary documentation such as therapy notes, treatment plans, and session records to ensure every claim meets payer compliance standards.
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Exceptional Clean-Claim Rates - Our meticulous approach to claim preparation results in consistently high clean-claim rates, streamlining your revenue cycle and boosting timely payments.
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Active A/R Management - Our billing team stays on top of every claim by conducting persistent follow-up and ensuring outstanding balances are resolved quickly.
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Data Privacy and HIPAA Compliance - Your client data is safe with us. We maintain full compliance with HIPAA regulations and enforce strict data protection protocols.
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Scalable Solutions for Every Practice Size - From solo practices to multi-provider clinics, our billing services scale with your growth and adapt to your operational structure.
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Clear, Actionable Reporting - Get regular, easy-to-read financial reports that provide insight into claim performance, collection trends, and outstanding balances.
Our Mental and Behavioral Health Billing Services Include:
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Client Intake & Insurance Verification
We collect and verify all client demographics and insurance details during intake—ensuring coverage is active and eligible for mental or behavioral health services. This prevents claim rejections and sets the stage for timely reimbursement.
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Pre-Authorization Support for Behavioral Health Services
For services requiring prior authorization—such as psychiatric evaluations, intensive outpatient programs, or therapy beyond standard limits—we manage the full process with payers to prevent delays or denials.
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Accurate Coding & Charge Entry
Our team ensures every session or service—whether individual therapy, group counseling, or medication management—is coded accurately and billed in alignment with your fee schedule and payer policies.
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Prompt & Error-Free Claim Submission
We review and electronically submit claims to commercial and government payers quickly and correctly—avoiding delays due to common mental health billing errors.
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Payment Posting & EOB Reconciliation
Payments are posted precisely and reconciled against Explanation of Benefits (EOBs) or ERAs to confirm that each session is paid according to your contracted rates.
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Denial Management & Appeals
We act quickly on denied or underpaid claims, submitting necessary documentation or appeals to ensure behavioral health providers recover the full reimbursement owed.
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Consistent A/R Follow-Up
Our team follows up diligently on any outstanding behavioral health claims—reducing aging accounts receivable and improving your overall cash flow.
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Regulatory Compliance for Mental Health Billing
We stay current with HIPAA regulations, payer policy changes, CMS guidelines, and behavioral health billing requirements—keeping your practice fully compliant and audit-ready.
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Custom Financial Reporting for Mental Health Practices
You’ll receive easy-to-read, tailored reports that track session approvals, claim statuses, denial trends, and financial performance—giving you full transparency into your practice’s billing health.
Who We Serve
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Psychologists and Psychiatrists
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Licensed Clinical Social Workers (LCSWs)
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Marriage and Family Therapists (MFTs)
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Licensed Mental Health Counselors (LMHCs)
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Substance Abuse and Addiction Treatment Providers
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Behavioral Health Clinics and Group Practices
Why Choose Us for Mental and Behavioral Health Billing?
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Specialty-Focused Expertise
Our team has deep experience working with mental health providers, including services related to psychotherapy, psychiatry, counseling, medication management, group therapy, and more. We stay updated on CPT code changes, telehealth billing rules, and payer-specific policies.
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Accurate Coding and Claims Submission
We ensure that your services are properly coded and documented before clean claim submission. This helps reduce denials, rejections, and delays in payment—so you can focus on patient care.
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Insurance Verification & Authorizations
We verify insurance eligibility in advance and handle prior authorizations where needed, preventing billing surprises and improving patient transparency.
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Customized Billing Solutions
No two practices are alike. Whether you use an EHR system or a manual workflow, we adapt our process to yours. From intake to payment posting, we handle the full revenue cycle in a way that supports your practice.
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HIPAA-Compliant Processes
We prioritize privacy and security, ensuring that all PHI is managed under strict HIPAA compliance.
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Real-Time A/R Follow-Up
We aggressively follow up on unpaid claims, appealing denials and tracking balances to keep your accounts receivable low.
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Clear, Actionable Reporting
Get regular, easy-to-read financial reports that provide insight into claim performance, collection trends, and outstanding balances.
Streamlined Behavioral Health Billing Solutions for Your Practice
Managing mental and behavioral health billing services doesn’t have to be stressful. At Modern Medical Billing, we specialize in revenue cycle management for therapists, counselors, and behavioral health providers—helping reduce administrative workload, improve insurance reimbursements, and streamline your billing process so you can stay focused on delivering quality care to your clients.